Committee Roles

Our Roles

The HPH Committee is made up of the following roles:

  • Chair – Renews 31st May (even years)
  • Treasurer – Renews 31st May (odd years)
  • Club Secretary – Renews 31st May (odd years)
  • Membership Secretary – Renews 31st May (odd years)
  • Training & Development Lead – Renews 31st May (even years)
  • Social Media & Communications Lead – Renews 31st May (even years)
  • 3 Ordinary Committee Roles – Renews 31st May (even years)
  • 3 Ordinary Committee Roles – Renews 31st May (odd years)

The key duties are highlighted below for each role.

For all committee roles, the commitment we are looking for is: 

  • 2-year commitment to the post 
  • Attending monthly meetings 
  • Access to own IT (pc, laptop, tablet) 

For all committee roles, our commitment to you is: 

  • Where possible, mentoring and/or training will be made available
  • We will provide you with historic data and files

Chairperson 

The role of the Chairperson is to oversee the business of meetings and to keep order among members. They have overall control, giving direction, keeping focus and giving structure. Their ultimate responsibility is to take decisions on behalf of the committee following consultation with its members. 

Responsible to: The Committee 

Main Duties Skills Required
– Chair committee meetings and Annual General Meeting Ensure appropriate documents, including minutes are available for committee members.
– Ensure that committee members are aware of their roles and  responsibilities Act as the ambassador and/or spokesperson for the organisation.
– May be called upon to act as  mediator Represent the Club at Local  Running /Athletic meetings. 
– Networking /Liaison with other local clubs.
– To participate in investigation and disciplinary hearings taking actions in the best interest of the club.
– Confident and effective communicator 
– Great organisation skills Ability to delegate duties 
-An understanding of the Development Plan, governance and standing orders 
– Ability and knowledge to act as spokesperson for HPH Unbiased and impartial 
– Knowledgeable on equity issues

Treasurer 

The treasurer is ultimately responsible for ensuring that the finances of the club are organised and managed effectively through a specific and separate club bank account. 

Responsible to: The Chairperson

Main Duties Skills Required
– Manage all income and expenditure, including banking arrangements 
– Manage legal requirements such as taxation and charitable status 
– Report regularly to the committee/chairperson on the club’s financial status 
– Prepare/present financial year end report to AGM 
– Arrange for independent examination of financial reports 
– Financial planning, budgeting and monitoring throughout the year 
– To participate in investigation and disciplinary hearings taking actions in the best interest of the club.
– Relevant professional qualification or experience  
– Good accountancy knowledge
– Great organisation skills 
– Good administrative/IT skills 
– Communication skills 
– Attention to detail 
– Ability to handle money and cheques carefully 
Confidence with numbers

Club Secretary  

The Secretary is the principal administrator for the club. These are pivotal roles in which the secretaries carry out or delegates all of the administrative duties that enable the club and its members to function effectively. The role of club secretary and membership secretary are individual but overlapping roles where each one supports the other. 

Responsible to: The Chairperson

Main Duties Skills Required
– Organise the Annual General and other meetings including preparing and circulating agendas.
– Take and distribute minutes of meetings.
– Ensure minutes and other documents are available to members by the website.
– Liaise with members, post holders and external agencies.
– Ensure regular communication with paid up members.
– Ensure club records are appropriately archived Ensure Club Governance in place 
– Ensure Club meets GPDR regulations
– Confident and effective communicator 
– Great organisation/IT skills 
– Ability to delegate duties 
– An understanding of the Development Plan 
– An understanding of the governance/standing orders 
– Ability and knowledge to act as spokesperson for HPH Ability to be unbiased and impartial

Membership Secretary 

The Secretary is the principal administrator for the club in respect of membership. These are pivotal roles in which the secretaries carry out or delegates all of the administrative duties that enable the club and its members to function effectively. The role of club secretary and membership secretary are individual but overlapping roles where each one supports the other. 

Responsible to: The Chairperson

Main Duties Skills Required
– Be the formal point of contact with the UKA with regard to affiliation status and membership .
– Be the first point of contact for all membership & UKA enquiries .
– Collect membership subscriptions.
– Keep records of paid-up members and ensure personal information is kept secure. 
– Ensure regular communication with paid up members. 
– Help recruit new members and chase up lapsing members. 
– Provide regular reports to committee on membership.
– Ensure club records are appropriately archived and maintain GDPR.
– Confident and effective communicator 
– Great organisation/IT skills 
– Ability to delegate duties 
– An understanding of the Development Plan 
– An understanding of the governance/standing orders 
– Ability and knowledge to act as spokesperson for HPH 
– Ability to be unbiased and impartial

Training & Development Lead

The Training & Development Lead is the main point of contact for Hyde Park Harriers race strategy; team events; training sessions and management of group leaders and coaches. This role, introduced in 2023, will help drive the strategy of the club and ensure that all runners have access to training plans that suit their needs as well as ensuring that talent is spotted and nurtured in the club through training sessions, races and competition across all abilities. The Training & Development Lead will lead and manage a pipeline of coaches and leaders and work to drive the strategy of the club and ensure that the club’s race calendar is inclusive and that members have the relevant access to compete at their chosen level. 

Responsible to: The Chairperson

Main Duties Skills Required
– Lead the intervals and sessions strategy for the club
– Train new leaders
– Organise leader’s forums and groups
– Coordinate session plans
– Create training plans for targeted races
– Manage the pipeline of leaders and coaches through HPH
– Organise races and HPH race/relay teams
– Recruit and manage captains for the club
– Lead the race strategy and contribute to the championship races each year
– Manage the championship results
– Communicate and promote races and performances
– Talent spotting
– Have or working towards a Coaching in Running Fitness qualification
– Leadership in Running Fitness qualification
– Confident and effective communicator 
– Inclusive, team first mentality
– Great organisation/IT skills 
– Ability to delegate duties 
– An understanding of the training elements of the club’s strategy
– Ability to be inclusive, unbiased and impartial

Social Media & Communications Lead 

The Social Media & Communications Lead is the main point of contact for Hyde Park Harriers communications channels. This role, introduced in 2023, will help drive the strategy of the club and ensure that all runners have clear access to communications and that all content is in line with the club constitution and with other club digital and communication assets.

Responsible to: The Chairperson

Main Duties Skills Required
– Manage and monitor the club’s social media policy
– Manage and monitor all channels through which the club communicates to members
– Define a communications strategy which aligns with the HPH Constitution
– Ensure consistency in messaging throughout all channels
– Be the voice of our members and create content based on their needs
– Create engaging content to ensure all members are kept up to date
– Work with the social committee and other sub-committees to ensure all members have access to any information they require
– Manage the website (WordPress), it’s content and it’s security
– Respond to external enquiries regarding Social Media and Communications
– Work closely with the Summer Mile team to utilise social media to increase ticket sales
– Promote the club to new potential members in the local area through social media 
– Encourage the growth of our collaborative and inclusive online community
– Knowledge of Social Media and Communications
– Website content creation / management
– Confident, effective and succinct communicator
– Inclusive, team first mentality
– Great organisation/IT skills 
– Ability to delegate duties 
– An understanding of the Strategy
– Ability and knowledge to act as spokesperson for HPH 
– Ability to be unbiased and impartial
– Organised and self-motivated
– Knowledge of information security and GDPR

Ordinary Committee Member 

Committee Members provide an essential link between members and the management committee. It is fundamental to the proper running of the club that members can make their views known and raise issues through their representatives. Key aspects of the effective running of the club are undertaken by committee members and volunteers including social aspects of the club, updating club championship and racer of the year information, recording members’ performances in races and organising club trips away. 

Responsible to: The Chairperson

Main Duties Skills Required
– Liaise with members 
– Promote and develop the club 
– Be familiar with the activities of the club and to advise members of these
– Contribute and maintain the Development Plan for the club 
– Take on specific club development tasks as suited to the individual Identify and encourage potential volunteer helpers among members 
– To participate in investigation and disciplinary hearings taking actions in the best interest of the club.
– Confident and Effective communicator 
– Ability to delegate duties
– An understanding of the Development Plan 
– Ability and knowledge to act as spokesperson for HPH 
– Ability to be unbiased and impartial